Position Overview:
We are seeking a detail-oriented and proactive individual to support our commercial operations through accurate billing, documentation management, and administrative assistance. This role is essential in ensuring timely billing cycles and maintaining up-to-date project records.

Key Responsibilities:

• Process commercial invoices, including AIA documentation, and enter billing details into various software platforms.

• Support change order tracking and documentation.

• Assist with client documentation requests, including Certificates of Insurance (COIs), W-9 forms, and safety materials.

• Help assemble and manage project-specific submittals and product data sheets.

• Generate job tickets, product schedules, and maintain backlog and tracking spreadsheets.

• Work closely with Project Managers to coordinate and submit monthly billings.

• Organize and track RFIs, ASIs, and other project-specific paperwork throughout each project lifecycle.

• Monitor and record use tax and monthly material installations for individual jobs.

• Oversee lien release documentation.

• Support special assignments and administrative tasks as needed.

Qualifications:

• Previous experience in commercial billing, particularly in a construction or project-based environment.

• Strong working knowledge of Microsoft Word and Excel; spreadsheet management is essential.

• Experience with SAP is a plus, but not mandatory.

• Strong communication skills, both written and verbal, with the ability to collaborate across teams.

• Excellent attention to detail and organizational abilities.

• Capable of identifying and resolving issues proactively.

• Must be deadline-driven and able to manage multiple priorities effectively.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.